Communication is a process of exchanging thoughts, ideas, knowledge, and information whose purpose or intention is to convey a message in the best possible way. It is a technique for expressing ideas clearly, specifically and effectively. Just delivering a message is not always enough; it needs to fulfil the purpose of the sender. Delivering a message effectively is an art that can be polished through proper exercise and experience. Follow these easy tips to improve your effective communication skills.
Be clear and specific
Delivering messages in a proper way is easier said than done. You always need to be careful while explaining and clarifying when exchanging thoughts and ideas with the audience. The message should be understandable, and concise. Prepare one step forward of what you want the audience to remember from the conversation. The most effective communication will make your audience take action.
Use the best channel for communication
The main aspect of effective communication is to understand and to be understood. If you know the technique of using the best channel for communication you can convince anyone through any communication channel. Use your body language, eye contact, and gestures for non-verbal communication. Images, videos, maps and graphs are under visual communication. Letters, e-mails, books, magazines and the internet are written forms of communication. So if you have a proper idea of these channels you can easily understand when and what channel we need to use for any effective communication.
Be an active listener
Listening carefully is also an important factor much like delivering a message properly. In the workplace, employees who listen well tend to work better and be more productive because the more you listen carefully, the better you understand the information. By making eye contact with the speaker, responding properly and observing body language anyone can be an active listener as well as an effective communicator.
Be confident and persuasive
Your confidence elevates your communication process to the next level. Confidence means taking care of your body language, gestures and voice tone. Having just a little patience, confidence and persuasiveness can help anyone to communicate more effectively.
Advocate the importance of feedback
In every workplace feedback is important. It helps anyone to understand their failings and limitations and it also generates results. Always try to give detailed feedback to boost team communication which helps in the long to increase the productivity of any team.
One team one dream mindset
This is one of the most impactful processes for effective communication among team members. Team building activities not only help for better communication but also builds good relationships between employees. Ice breaker games in meetings, outdoor activities, and puzzle-solving games are some effective team-building activities one can create monthly or weekly basis for their team or organisation.
Always show appreciation
This is a mandatory part of effective communication. Appreciation helps ones to be more motivated and energetic for doing their further tasks. A little appreciation can feel your employee or team member that their presence matters. So always try to appreciate your team members for giving good ideas, finishing a task on time and expressing good words even for small acts.
Always remember it starts with you creating new effective habits to improve communication in the workplace. Effective Communication skills take you far in life, so make sure to always practice and prioritise it.
